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Learn how to use Excel Flash Fill correctly with these 7 Examples.
The Complete Excel Essentials course:

Flash Fill in Excel is similar to Autofill except it will fill the values down based on a certain logic. That logic is derived automatically once Excel sees a pattern in the data.
There are different ways you can use flash fill:
1. Use the Excel shortcut key for Flashfill: Control + E
2. Pull down the values with the fill handle and then select Flash Fill
3. Go to Home / Fill / Flash Fill
4. Start typing the 2nd value and once Excel recognizes the pattern, you will see the results shown in the cells in light grey. Just Press Enter.

Excel Flash Fill not working? Check out 2:02.
You can only apply Flash Fill close and adjacent to your data set. You can also apply Flash Fill one column at a time. For example to split first name and last name, you can do the first name first and then do the last name separately. For Flash Fill to work it also needs to recognize a pattern. For really messy data, it might not find a consistent pattern.

If for some reason Excel doesn’t show you the Flash Fill preview, it might be turned off in your Excel Options. To make sure Flash Fill is turned on go to File – Options – Advanced Editing Options – put a check mark in the “Automatically Flash Fill” box.

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49 COMMENTS

  1. EZ Excel Posted on June 25, 2020 at 10:11 pm

    Excellent tutorial! Thank you.

    Reply
  2. Nasir Ali Qazi Posted on June 25, 2020 at 10:11 pm

    Very short and most informative

    Reply
  3. Nasir Ali Qazi Posted on June 25, 2020 at 10:11 pm

    Leila you are love

    Reply
  4. samer musharbash Posted on June 25, 2020 at 10:11 pm

    Thank you very much

    Reply
  5. Samuel Kamaloni Posted on June 25, 2020 at 10:11 pm

    Me: I know how to use MS Excel
    Me watches Leila: I didn't know that I didn't know🤦‍♂️

    Reply
  6. Vishnu dev Pradeep Kumar Posted on June 25, 2020 at 10:11 pm

    How to track changes in excel shared workbook?????.

    Reply
  7. Vishnu dev Pradeep Kumar Posted on June 25, 2020 at 10:11 pm

    How to track changes in excel shared workbook?????.

    Reply
  8. Vishnu dev Pradeep Kumar Posted on June 25, 2020 at 10:11 pm

    How to track changes in excel shared workbook?????.

    Reply
  9. Rahul Jadhav Posted on June 25, 2020 at 10:11 pm

    Is flashfill available for excel 2007

    Reply
  10. M T Posted on June 25, 2020 at 10:11 pm

    Can you tell me how to stop flash fill when doing a formula on a range? Like, whenever I am inserting a formula into a blank column which is next to the range column, the flash fill is populating the whole column. Also, when I try to delete the data from the non-required cells, I am unable to delete it. The flash fill is acting as an array command on that column.

    Reply
  11. Henric Andersen Posted on June 25, 2020 at 10:11 pm

    To put it short: Fantastic! Thanks Leila 😊

    Reply
  12. Meziane Remila Posted on June 25, 2020 at 10:11 pm

    In office I'm seen as an excel wizard, every time I watch Leila's Thursday video I feel like a newbby to Excel…

    Reply
  13. Virendra Gawali Posted on June 25, 2020 at 10:11 pm

    I wish you would have been my computer teacher in college.
    Your all videos are awesome.

    Reply
  14. John Philippatos Posted on June 25, 2020 at 10:11 pm

    Ok, 7 different cases in a less-than-6-minutes video. It's amazing how much you can learn and how easier your life can be by focusing on a YouTube video for 5 minutes and 44 seconds.
    Thanks for everything Leila. Stay Safe

    Reply
  15. Samur Araujo Posted on June 25, 2020 at 10:11 pm

    Check stringlearner.com, it can do repetitive data transformation in seconds instead of hours.

    Reply
  16. Marnix Munneke Posted on June 25, 2020 at 10:11 pm

    Thanks Leila!!!!

    Reply
  17. AhmedHaider Posted on June 25, 2020 at 10:11 pm

    Absolutely brilliant demo 👏👏👏

    Reply
  18. Shakira Asfoor Posted on June 25, 2020 at 10:11 pm

    بارك الله فيك

    Reply
  19. Willi 1994 Posted on June 25, 2020 at 10:11 pm

    I have been hating excels for decades & your soothing tutorials make me relax abit.
    Excelsucksforlife
    but u definitely cant progress without it

    Reply
  20. Willi 1994 Posted on June 25, 2020 at 10:11 pm

    This make me want 2 update my excel.

    Reply
  21. Salam Posted on June 25, 2020 at 10:11 pm

    You are so beautiful 💔

    Reply
  22. Nizar Nizar Posted on June 25, 2020 at 10:11 pm

    Absolute Love ❤

    Reply
  23. Sayantan Maitra Posted on June 25, 2020 at 10:11 pm

    My question is will this flash fill work if we have different forms of email addresses?

    Reply
  24. Laura Vardy Posted on June 25, 2020 at 10:11 pm

    Wow! How much time have I wasted since 2013? I'll just go and lie down in a darkened room. Lol

    Reply
  25. Hamza Waheed Posted on June 25, 2020 at 10:11 pm

    Thank you so much!!!

    Reply
  26. Graph Guy Posted on June 25, 2020 at 10:11 pm

    200 hours that is how much time this would have saved me over the years.

    Reply
  27. khangcw Posted on June 25, 2020 at 10:11 pm

    What in excel 2007

    Reply
  28. Satya Prakash Posted on June 25, 2020 at 10:11 pm

    amazing mam really this video help me to increase my knowledge

    Reply
  29. urf keshav Posted on June 25, 2020 at 10:11 pm

    You are providing so much excel knowledge to us tysm mam🙏😊

    Reply
  30. Alex M Posted on June 25, 2020 at 10:11 pm

    my eyes are flashing with stars as i see your videos .

    Reply
  31. Big Sam Posted on June 25, 2020 at 10:11 pm

    Hi Leila. Is there a medium by which I can reach you, on a few challenges using some Excel functions/tools?

    Reply
  32. HowToExcel Posted on June 25, 2020 at 10:11 pm

    I want it to just ADD the digits to the right of the decimal ONLY, if the integer begins with a negative sign. Is this possible?

    Reply
  33. Miza_ Posted on June 25, 2020 at 10:11 pm

    Great stuff! But I'm curious to know if it works if there's more than two names for a person?

    Reply
  34. razaul karim Posted on June 25, 2020 at 10:11 pm

    You beauty darling

    Reply
  35. zain bombay Posted on June 25, 2020 at 10:11 pm

    Awesome…thanx for uploading

    Reply
  36. Khalid Ali Posted on June 25, 2020 at 10:11 pm

    Another useful tutorial

    Reply
  37. Sundesh Balraj Posted on June 25, 2020 at 10:11 pm

    Awesome 👏🏼

    Reply
  38. Brendan Parsons Posted on June 25, 2020 at 10:11 pm

    My goodness, I see that icon everyday and never used it lol

    Reply
  39. Shuska Posted on June 25, 2020 at 10:11 pm

    Hi Leila,
    Great advice! Your videos are always very helpful. This time, however, I need an extra hint. Somehow CTRL+E doesn't work in my case. I can use Flash fill from the menu, but not with CTRL+E. Can you help me with this?

    Reply
  40. Bolanle Ajayi Posted on June 25, 2020 at 10:11 pm

    Wow!!! That was really informative… Thanks
    Now I know a lot about flash fill…

    Reply
  41. Raj Dev Posted on June 25, 2020 at 10:11 pm

    YOU ARE DOING MAGIC LEILA WOW

    Reply
  42. Margaret van den Berg Posted on June 25, 2020 at 10:11 pm

    Hi Leila, I love your vidoes.I am only back into an office after a couple years away and feel lost. Your videos have been a great help. I have a problem that I am batteling to find the answer to, if you have time, you might be able to help point me to the right video that I may have missed? I need to transfer data, only when or if entered, from multiple sheets and move certain elements of that entry to a corresponding sheet, but in a new line for each new entry. I have 30 sheets compiling data and 3 sheets collecting info. If an entry on one of the 30 sheets is say, scrap, factory or store, i need it to go to the corresponding scrap, factory or store sheet. Is this possible? Please help!!

    Reply
  43. Catalin Savulescu Posted on June 25, 2020 at 10:11 pm

    Thanks for the magic Leila.

    Reply
  44. Shafi Ur Rehman Posted on June 25, 2020 at 10:11 pm

    Always thumbs up.. I love to watch ur video.. Accent, teaching techniques, information all could be learned from it.. Thanks a million for all your work

    Reply
  45. Vijay Gusain Posted on June 25, 2020 at 10:11 pm

    I was gonna ask you the excel version but you answered my question towards the end of the video… you are awesome⛄️

    Reply
  46. samuel kodjoe Posted on June 25, 2020 at 10:11 pm

    flash fill is really powerful……thanks for the insight!!

    Reply
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